Councillors are summoned to a meeting to be held at 7.30pm on Tuesday 10 January 2026 to be held at Bishops Frome Centre.
Agenda
2026/014 To receive apologies for absence
2026/015 Declarations of interest
- a) To receive declarations of interest from councillors on items on the agenda
- b) To receive written requests for dispensations for disclosable pecuniary interests (if any)
- c) To grant any requests for dispensation as appropriate
2026/016 Suspend standing orders to allow members of the public to speak
2026/017 Report from County Councillor – Rebecca Tully
2026/018 To adopt the minutes of the previous meeting held on 13 January 2026 – attached
2026/019 Review of Annual Governance Statements 7-8
019.2 Assertion 7 – We took appropriate action on all matters raised in reports from internal and external audit.
019.3 Assertion 8 – We considered whether any litigation, liabilities or commitments, events or transactions, occurring either or after the year-end, have financial impact on this authority and, where appropriate, have included them in the accounting statements.
2026/020 Finance
020.1 Bank Reconciliation – attached
020.2 Payments for consideration including the following:
21.1.26 – E-On monthly electricity charge for December – £54.01 DD
31.1.26- N Carless – monthly salary – £209.25
31.1.26– HMRC monthly – in respect of clerk’s salary – £139.20
20.1.26 – HALC subscription – £975.59
4.2.26 – Hop Pocket garden Centre – £148.50 – hedging for Fromes Hill field
020.3 – appoint internal auditor for 2025/26
2026/021 Planning
021.1 Decisions made since last meeting
021.2 Decision made in between meetings
P253380 – Land at Coppice Lodge, Avenbury, Bromyard HR7 4JR – an application for an agricultural track (retrospective)
021.3 Plans for consideration
2026/022 Correspondence
022.1 correspondences for reference – attached
022.2 correspondences for consideration
Herefordshire Council’s charter with Parish Councils – to decide if to adopt – presentation previously circulated
2026/023 Frome Hill Report
023.1 Consider grazing license for Fromes Hill Field
023.2 Parking issues raised by Mr Vaughan – consider request for reflective posts on grass verge
023.3 Update on ditching work at Five Bridges
023.4 Set date for Fromes Hill Management committee meeting
2026/024 Bishops Frome Report
024.1 Consider possible closing of shop at Bishops Frome and actions Parish Council maybe able to take
024.2 Update on SID installations within Parish, and approve final quotation
024.3 Set date for Sports Committee meeting
2026/025 Tree Warden Report
025.1 Receive report on donations given towards tree plating
025.2 Receive update on the Sakura tree planting
2026/026 Website revision
026.1 Report on telephone call had with HugoFox
Examples of their website design
https://www.colwickparishcouncil.gov.uk
https://www.duntongreen-pc.gov.uk
https://www.netherwallopparishcouncil.gov.uk
2026/027 Date of next meeting
Date of next meeting – 10 March 2026
(Any other business will be included on the next meeting’s agenda unless very urgent and important. The Clerk must be given notice at least four clear days before the meeting)
Members of the Public and the Press are welcome to attend.